Last week we spoke of cluttered desks, phones ringing off the hook, and complete and utter chaos throughout an overgrown office space. Now, you’ve realized it’s time to move and it’s time to act now. Moving an office full of computers, copiers, furniture, and employees, can seem daunting to anyone, and it’s important to have an action-plan heading into this transition.
Step 1: Consult an internal project team:
It’s important to gather an team within your organization to collaborate on your upcoming project. Going at this task alone can be overwhelming and it’s necessary to have multiple minds working together to achieve a successful project. Be sure to engage employees of both senior and associate level positions across multiple departments as to gauge a true understanding of what people within the company do and don’t want to have in the new space. This internal team can divide and conquer initial tasks, such as a rough idea of location, budget, and a timeline, to get a jump-start on the project.
Step 2: Contact a project management/owner’s representation firm:
Third party project management and owner’s representation firms should be brought on at the beginning of your project to have full transparency into your desires for a new space. This firm will act solely on your behalf from conception to completion of the project at hand. These representatives will serve as your expertise throughout the project, alleviating you of unwarranted time and financial loss that can be avoided. Overall, the project management firm’s scope of work will include but is not limited to:
• Site Selection and Analysis
• Lease Review and Adjustment
• Budget/Schedule Administration
• Vendor Procurement
• Construction Administration
• LEED Management
• Space Decommissioning
• Move Coordination
Step 3: Consult a Commercial Real Estate Broker:
Enter your real estate broker; who will help you find your new physical location. It’s their duty to find you a space that fits your physical, geographical, and financial requirements. Brokers should work hand in hand with you and your owner’s representation firm to find the space that will accommodate your company needs within your budget.
Step 4: Hire an architect:
Architecture and design firms will develop a space plan relevant to your company’s needs that will serve as a future template for your fit-out. The construction team will use these plans to construct the space as agreed upon by yourself and the architect.
Step 5: Vendor Procurement:
In the event your space will require an office fit-out, your project management firm will be responsible for construction administration to oversee the general cialis 5mg contractor and subcontractors as they construct a space to fit the design laid out by the architect.
Step 6: Space Decommissioning and Move In:
Your project management and owner’s representation firm will be responsible for ensuring your old space is emptied and moved in a timely fashion that doesn’t hinder the ability for your employees to complete their normal work. Representatives from your owner’s representation firm will be on-site at your new and old office spaces to ensure the move goes smoothly and the appropriate items are moved to their new location so that your employees can pick up their work where they left off.